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Procedures

• How and when should a survey proponent apply for a clearance?

The  NSCB requires survey proponents to secure clearance at least forty-five (45) days before the scheduled conduct of the survey to give the agencies ample time for the incorporation of NSCB recommendations. The application for clearance should be supported by the following documents:

*  Statistical Survey Notification Form (SSRCS Form 1)
*  Survey questionnaires
*  Enumerator's Manual/Manual of Instructions
*  Table formats 
*  Pre-test results, if any 
*  Previous survey results, if any 
*  Survey proposal, if any
*  Any additional information not stated in SSRCS Form 1

All documents should be submitted to:

The Regional Head
National Statistical Coordination Board
Regional Division 6
Luna Street, La Paz, Iloilo City

• What actions are taken by the NSCB on the surveys submitted?

The NSCB shall process survey clearance applications within a period of fifteen (15) working days from receipt of the complete documents. The NSCB shall review the various aspects of the survey/census using SSRCS From 2 (Evaluation Form). The Technical Committee on Survey Design which is composed of professionals in survey design provides technical advice to the NSCB staff in reviewing the proposals.

The NSCB shall then transmit to the proponent the decision as documented in SSRCS Form 3 (NSCB Action Notification Form), together with recommendations aimed to further improve the system of data collection. If approved, the clearance number and the expiry date are indicated. If disapproved, the reason for such is also indicated.

Agencies will likewise be provided SSRCS Form 4 (Statistical Survey Monitoring Form) for them to accomplish and send back to the NSCB along with the final survey questionnaire before the conduct of the survey.

• What period is covered by the clearance?

An expiration date is assigned for every clearance number given which is usually one year from the date of application. Regular surveys which are not one often revised are given clearance numbers valid up to three (3) years. If the clearance number is about to expire but the activity will be repeated in the following year/s, the proponent must apply again for renewal of clearance, following the same process as in the previous one.

For irregular or adhoc surveys, the clearance number shall be valid until six months after the proposed schedule of enumeration.

• How does the public know the surveys that have been cleared?
  
           The NSCB clearance number  together with the expiration date should be printed on the upper right corner of the first page of the questionnaire to be used in the survey. Likewise, the NSCB issues press releases informing the general public of the surveys which have been cleared as a way of promoting and seeking the cooperation and support of the respondents.