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Registration Procedure

1. The governments of the APEC member economies will nominate two (2) applicants for the training seminar-workshop by sending one (1) copy of NOMINATION FORM to the organizers no later than 15 August 2008.  Email: vr.ilarina@nscb.gov.ph or epl.dee@nscb.gov.ph.

2. The organizers will finalize the list of participants taking overall capacity into consideration, and will inform the applying economices no later than 20 August 2008.

3. Participants from travel-eligible APEC economcies may start coordinating with APEC Secretariat for their travel arrangements starting 20 August 2008.

4. All participants shall submit duly accomplised REGISTRATION FORM to the organizers not later than 01 September 2008. Email: epl.dee@nscb.gov.ph

Allowances and Expenses

Speakers funded by the APEC Secretariat

Speakers shall be provided with per diem and round trip airfare for the most economical and direct route. Speakers may be eligible for restricted business class airfare for travel on APEC business if the airport-to-airport travel time exceeds 12 hours.

Active participants from travel-eligible APEC member economies

Two (2) participants from travel-eligible APEC member economy will be provided with per diem and round trip airfare for the most economical and direct route

(The travel-eligible APEC member economies for this seminar are Chile, China, Indonesia, Malaysia, Mexico, Papua New Guinea, Peru, Philippines, Russia, Thailand, and Viet Nam)

Airfare and Per Diem

Per diem is the daily subsistence allowance paid to APEC-funded travelers to cover accomodation, meals and all other incidental expenses. The per diem for this seminar will be in USD for at most 4 days ( arrival day + agreed duration for attending the seminar-workshop based on the signed undertaking document).

Airfare and per diem are normally provided on a reimbursement basis. APEC-funded travellers shall take note of the following:

• Once the APEC Secretariat has received the final list of participants and speakers from the organizer, all APEC-funded participants and speakers need to contact the APEC Secretariat individually to seek approval of the airfare obtained from his/her travel agent.
• An undertaking doucment needs to be signed by each APEC-funded traveller at least 8 working days before travel commences. The relevant information on accomodation and per diem expenses will be included in the undertaking document. The APEC Secretariat shall not reimburse travel costs which are not supported by a signed undertaking document.
• To complete the undertaking, the APEC-funded traveler shall submit complete travel itinerary and at least two quotations (from at least one travel agent) of the most direct and economical return trips (including airport and other taxes, if applicable( to attend the seminar-workshop, to the APEC Secretariat for approval before finalizing their travel arrangments. Once approved, the traveler shall immediately purchase the ticket at the approved rate.

Reimbursement

Reimbursements will be processed after the receipt of the following documents (in originals):

• Per diem form duly certificed by the Project Overseer
• Certification by the Project Overseer of satisfactory completion of the work
• Airfare invoice issued by the travel agent (if tickets were bought on-line then please indicate, and provide a copy of airline/agent confirmation advice certified by the traveler)
• Air ticket receipt (if e-tickets were used, please indicate)
• Hotel bill showing lodging expenses

Insurance Arrangements

The National Statistical Coordination Board will NOT be indemnified or liable for any medical expenses, accidents, disabilities or loss of life. Participants are advised to make their own insurance arrangements.

Contact Person in the APEC Secretariat:

Mr. Park Yung Suh
Program Director
APEC Secretariat
35 Heng Mui Keng Terrace
Singapore 119616
TEL: 65-6772-7653
FAX: 65-6775-6013
E-mail: pys@apec.org
Web: www.apec.org

Visa Arrangements

Entry VISA may be required for some speakers and participants. They are encouraged to contact the Philippine Embassy or consular representatives in their own economies prior to departure. If there is no embassy in the participant’s economy, participants are requested to consult with the nearest embassy in the region.

* May enter the Philippines without a visa for a stay not exceeding 21 days, provided that they are holders of:

1. passports  that are valid for at least 6 more months beyond their intended period of stay;

2. valid return tickets.

** Hong Kong passport holders can enter the Philippines without a visa for a stay not exceeding 7 days.

Airport and Customs Regulations

Upon arrival at the Ninoy Aquino International Airport (NAIA) in the Philippines, APEC delegates are to present their passport and a completed Incoming Passenger Card (provided by the airline in flight) to the Processing Officer

Money changers are conveniently available at the airports.

Also, please note the customs regulations in place in the Philippines (www.customs.gov.ph). Incoming or outgoing passengers of international flights are not allowed to bring more than Philipine peso P10,000 without prior authority from the Bangko Sentral ng Pilipinas (BSP). While the transportation of foreign currency is legal, those carrying more than $10,000 or its equivalent in other currencies must declare  the amount to a customs or BSP officer.

The participants can then take a taxi at the arrival area directly to the selected accommodation. The trip takes 15-30 minutes from the airport to the hotel and vice-versa.

Accommodation

Delegates are requested to make room reservations and arrange payment directly with the hotel. Rooms will be reserved on a first-come-first-served basis. Participants are responsible for reserving, guaranteeing, and paying for their own accommodation.

The list of hotels located near the seminar-workshop venue will be provided on a later date and will also be posted on the seminar-workshop website www.nscb.gov.ph/events/SITS.

Lunch and Tea

Morning and afternoon tea will be provided during the duration of the meetings.

Venue and Facilities and Services

• APEC Venue Information Desk
• Wifi Services
• Catering (Snacks / Hosted Lunch)
• Shuttle Service Schedule
• Medical Services
• Telecommunications (Telephones / Internet)
• Prayer Room
• Storage

Dress Code

The dress code for the Meeting is smart casual.

Document and Reproduction and Distribution

1. For the economy presentation, each presentation should be 15 minutes. All presentation materials are assumed to be public and may be used for other GOS activities without any modification.  If there is a need for special treatment under this disclosure policy, please inform the organizers before the submission of materials. E-mail: :  lr.ragos@nscb.gov.ph

2. All documents, speaking notes and presentations should be submitted in electronic form no later than 15 September 2008 through email to lr.ragos@nscb.gov.ph (cc:  vr.ilarina@nscb.gobv.ph)

3. Documents developed during the meeting should be submitted for reproduction to the meeting secretariat at the (Secretariat room) which will be open daily on 1 – 3 October 2008.

4. Presenters should submit their MS PowerPoint file (no more than 2 MB) to to lr.ragos@nscb.gov.ph (cc:  vr.ilarina@nscb.gov.ph) by 15 September 2008.